Job Summary:
The HR Operations Specialist is responsible for managing and optimizing HR processes and systems to ensure efficient and effective HR service delivery. This role involves handling a range of HR operational tasks, including but not limited to payroll processing, benefits administration, employee data management, recruitment, compliance, and HR reporting. The HR Operations Specialist will work closely with HR manager and other departments to support the organization's HR strategy and objectives.
Key Responsibilities:
Employee Data Management:
Maintain and update employee records in HRIS (Human Resource Information System).
Ensure the accuracy and confidentiality of employee data.
Payroll and Benefits Administration:
Process payroll accurately and on time, including managing payroll records, deductions, and tax filings.
Administer employee benefits programs, including enrollment, changes, and communication with benefits providers.
Compliance and Reporting:
Ensure compliance with labor laws and regulations, including record-keeping and reporting requirements.
Prepare and submit required HR reports
HR Policy and Process Improvement
Support the development, implementation, and communication of HR policies and procedures.
Identify opportunities for process improvement and contribute to HR projects aimed at enhancing operational efficiency.
Employee Recruiting, Onboarding and Offboarding
Recruitment of Faculty and Staff: Collaborate with various departments to identify job requirements, develop detailed job descriptions, screen candidates, and coordinate interview schedules.
Facilitate the onboarding process for new hires, including documentation, orientation, and systems access.
Manage the offboarding process, including exit interviews, termination paperwork, and benefits administration.
OTHER responsibilities include supporting initiatives related to the following:
Employee Engagement
Employee Wellness
Learning & Development
DEI Initiatives
Performance Management
Employee Communication (announcements, memos, etc..)
Qualifications:
Education:
Bachelor’s degree in human resources, Business Administration, Organizational Management or a related field.
Experience:
4-6 years of experience in HR operations or a similar role.
Strong knowledge of HRIS systems and payroll software.
Excellent attention to detail and organizational skills.
Ability to handle sensitive and confidential information with discretion.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
SHRM-CP
